Give Access Without Giving Away Control
Let your team work freely without worrying about accidents. Give interns access to organize without risking deletions. Keep brand partners viewing assets without downloading masters.
Create separate workspaces for each project or client — each with its own team, permissions, and branding. Set exactly who can upload, download, comment, or manage. Your intern can't accidentally delete the archive. Your partner can't grab unfinished work.
Simple to set up. Impossible to mess up.
The Access Dilemma
Give everyone full access?
- Your intern accidentally deletes final exports
- Partners download raw PSDs you didn't want shared
- Everyone sees everyone else's projects
Lock everything down?
- Your team constantly asks for files
- Partners can't review work
- Interns sit idle waiting for access
- Everything bottlenecks through you
You need control without creating chaos.
Organize by Workspace. Control by Role.
Create Separate Workspaces
One workspace for each client, project, or team. Each has its own asset library, members, branding, and permissions. Everything stays isolated and organized.
Examples:
- Spring Campaign — Client A
- Product Launch — Client B
- Brand Guidelines — Internal Only
- Intern Projects — Training Ground
All workspaces share your total storage — no separate billing, just clean organization.
Invite People with the Right Role
Add team members, interns, or partners to each workspace. Assign them a role that matches what they need to do.
Start with built-in roles:
- Owner — Full control over everything
- Project Manager — Can manage but not delete workspace
- Media Producer — Can work with assets but not manage members
Or create your own custom roles with exactly the permissions you need.
Set Permissions That Match Reality
Control exactly what each role can do. Build a "View Only" role for partners who should browse but never download. Create an "Intern" role that can upload and organize but not delete. Make a "Client Review" role that can comment but nothing else.
Everyone Sees What They Need
Same workspace, different experience.
- Owners see everything and can change anything
- Interns see assets but can't access settings or analytics
- Partners see approved work but download buttons are hidden
- Reviewers can comment but not upload or manage
Total control. Zero confusion.
Set Up for Real Situations
Brand Team + External Partners
Partners need to see your brand assets and provide feedback — but shouldn't download master files or raw footage.
Setup:
- Partners → View Only + Comment role (no download buttons)
- Your team → Full access (Owner/PM roles)
- Partners can review and approve, but can't grab originals
Perfect for: Agencies working with brand custodians, in-house teams collaborating with external consultants
Production Company + Interns
Let interns organize, tag, and upload — but prevent them from deleting anything important or downloading high-res masters.
Setup:
- Interns → Custom "Assistant" role:
- ✓ Upload and tag assets
- ✓ Comment and organize
- ✗ No delete permissions
- ✗ No access to trash
- ✗ Can't download originals
- Senior team → Owner/Project Manager roles
- Check activity history to see what interns uploaded each day
Perfect for: Studios with rotating interns, training programs, junior staff ramping up
Agency with Multiple Clients
Keep each client's work completely separate. Clients never see other clients' assets. Your team can access all workspaces.
Setup:
- One workspace per client
- Clients added as "Reviewer" role (view + comment only)
- Your team has Owner/PM roles across all workspaces
- No extra cost — all workspaces share your storage pool
Perfect for: Agencies, consultancies, service businesses with multiple simultaneous projects
Marketing Team + Stakeholders
Executives need visibility but shouldn't accidentally reorganize or delete campaigns.
Setup:
- Stakeholders → View Only role (can browse, can't change)
- Marketing team → Full editing access
- Stakeholders can see analytics without managing assets
Perfect for: In-house teams reporting to leadership, campaign monitoring, executive dashboards
Start with Ready-Made Roles
Owner
Complete control. Manages workspace, members, billing, and all assets. Can delete the workspace itself.
Project Manager
Can manage assets, collections, and day-to-day work. Can invite members. Can't delete the workspace or change billing.
Media Producer
Can upload, download, organize, and comment. Can't manage members or workspace settings. Focused on asset work.
Need something different? Edit these roles or create new ones:
- "View Only" — Browse and comment, never download
- "Intern" — Upload and organize, can't delete
- "Client Review" — Comment only, no other access
- "Contractor" — Download approved work, can't see WIP
Unlimited custom roles. Name them whatever makes sense.
Always Know What's Happening
Complete History for Every Asset
See exactly what happened and when:
- Who uploaded this asset (and when)
- Who viewed it for the first time
- Who downloaded it
- Who added or removed tags
- Who shared it externally
- Who deleted or restored it
Every action tracked. Every person accountable.
See Who's Actually Engaging
Check the participant list for each asset:
- Total views per person
- Download count
- Comments left
- Shares created
Know if your client actually reviewed the work. See if your intern is staying busy. Track who's most active.
Daily Activity Timeline
Open the calendar to see what happened each day:
- Uploads and deletions clearly marked
- Filter by person or action type
- Spot patterns and stay informed
Never wonder "what happened while I was away?" again.
Unlimited Workspaces. One Shared Storage Pool.
Create as many workspaces as you need — all included in your plan. Organize however makes sense:
By Client
One workspace per client. Total separation.
By Project
One workspace per campaign. Archive when complete.
By Team
Design workspace. Video workspace. Social workspace.
By Access Level
Public workspace for approved assets. Private for WIP.
All workspaces share your total storage automatically. Add more people? Your storage grows with them. No separate billing. No math required.
Sleep Better Knowing Your Assets Are Protected
Accidental deletions prevented
Only people with trash access can permanently delete. Everyone else? Items go to trash and can be restored.
View-only protection
Hide download buttons entirely. Partners can browse and comment but never grab your master files.
Complete activity logs
Every upload, download, view, and deletion tracked with timestamp and person.
Workspace isolation
Members only see workspaces they're invited to. No cross-contamination.
Calendar visibility
Sensitive actions (uploads, deletions) appear in the daily timeline for oversight.
Link expiration (for shares)
Set time limits on external share links for temporary access.
Your work stays yours. Total visibility. Zero surprises.
Set Up in Under 5 Minutes
Create a Workspace
Name it after your project or client. Done.
Invite Your Team
Add email addresses. Choose their roles from the list or create a custom one.
Start Working
Upload assets. Permissions are already set. Everyone sees exactly what they should.
No IT setup. No training required. Just create, invite, work.
Common Questions
❓ Can one person be in multiple workspaces?
Yes. Team members can have different roles across different workspaces at no extra cost. Your designer might be an Owner in one workspace and a Media Producer in another.
❓ Can I move assets between workspaces?
Not yet, but this feature is coming soon. For now, each workspace has its own isolated asset library.
❓ Do workspaces have separate storage limits?
No. All workspaces share your total storage pool. Add more team members and your storage grows automatically.
❓ Can I edit the built-in roles?
Yes. Owner, Project Manager, and Media Producer are starting points, but you can customize them or create entirely new roles with any permissions you need.
❓ How many custom roles can I create?
Unlimited. Create as many as your workflow requires.
❓ Can external people access workspaces?
External people can be added as members with appropriate roles (like View Only). For temporary access, use share links or publish to a portal instead.
❓ Can I see who downloaded a specific file?
Yes. Every asset has a complete history showing who viewed, downloaded, commented, and shared it — with timestamps.
❓ What happens if I remove someone from a workspace?
They immediately lose access to that workspace. Their uploads and comments remain, but they can't view or download anything.
❓ Can I change someone's role after inviting them?
Yes. Update roles anytime. Changes take effect immediately.
❓ How do I prevent accidental deletions?
Restrict "Access Trash" permission to only trusted roles. Regular members can move items to trash, but only designated people can permanently delete.
❓ Can I see what happened while I was away?
Yes. Check the calendar view to see uploads, deletions, and major actions by day. Or review the activity history for specific assets.
Ready to Organize with Total Control?
Create your first workspace in 2 minutes. Set permissions once. Never worry about accidents again.
Free to start. £5 to scale. Everything included.
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