Spot Problems Before They Become Disasters
Is storage about to hit the limit right before a big campaign launch? Which team members are actually active? Is work happening, or has everything gone quiet?
See the pulse of your workspace in real-time. The calendar shows exactly what's happening — uploads, shares, role changes, settings updates — so you catch issues while they're small. Analytics reveals patterns: comment spikes mean active projects, storage trends warn you before you run out, team engagement shows who's collaborating.
Never wonder "wait, is anyone working on this?" or "why did we run out of space?" again. You see it, you fix it, you move on.
Reactive Management is Expensive
Your storage hits 100% the morning of a critical photoshoot. Nobody saw it coming. Everything stops until you can add capacity.
Your boss asks "is the team actually using this?" You have no data. Just guesses.
A new hire accepts your invitation but can't join because you've hit your seat limit. They're blocked on day one.
You shouldn't discover problems when they're already disasters.
Know What's Happening, Always
Calendar — See What's Happening
Perfect for: Daily oversight, activity tracking, audit trails
See exactly what's happening in your workspace, day by day. Every significant action appears on the calendar with timestamps and who did it.
What you can see:
- Assets uploaded, removed, or restored
- Shares created, removed, or revoked
- Roles created, updated, or removed
- Workspace settings changed (logo, name)
View by day, week, or month. See patterns. Catch unusual activity. Always know what happened.
Analytics — Understand Trends & Capacity
Perfect for: Storage planning, team engagement tracking, proving ROI
See how your workspace is growing and how your team is using it.
What you can track:
- Total assets (today, this week, this month growth)
- Storage consumption and trends
- Most active team members
- Team engagement metrics (comments, interactions, collaboration)
Plan ahead. Spot declining engagement. Prevent storage emergencies. Make data-driven decisions.
Key Difference:
Calendar = "What actions happened and when?"
Analytics = "How are we growing? Who's engaged?"
Calendar: Your Complete Activity Timeline
See Activity at a Glance
Each day shows markers for significant events. Busy days stand out. Quiet days are obvious. Spot patterns instantly.
Heavy uploads on Mondays? Role changes mid-week? Nothing happening for days? You see it immediately.
View Detailed Activity
Switch to day view to see the complete timeline:
- 9:42 AM — Sarah uploaded "campaign-hero-v3.jpg"
- 10:15 AM — Role "Designer" updated by Mike
- 2:30 PM — Emma created share for "client-presentation"
- 4:45 PM — Workspace logo updated
- 5:10 PM — Asset removed: "old-draft.psd"
Every action tracked with timestamp and person. Complete transparency.
Switch Between Views
- Day view — Detailed timeline with every action
- Week view — See patterns across the week
- Month view — Big picture overview
Perfect for daily check-ins, weekly reviews, or monthly audits.
Every Significant Action, Tracked
Asset Activity
- Asset uploaded (who added what)
- Asset removed (who deleted what)
- Asset restored (recovered from trash)
Know exactly what's coming in, going out, and being recovered. Complete audit trail.
Sharing Activity
- Share created (external access granted)
- Share removed (access cleaned up)
- Share revoked (access blocked)
Track when assets leave your workspace. See who's creating shares. Maintain control over external access.
Workspace Changes
- Role created, updated, or removed
- Workspace logo updated or removed
- Workspace renamed
Track administrative changes. See who's adjusting permissions or branding. Audit important configuration changes.
Analytics: Growth, Capacity, Engagement
Total Assets Over Time
See how your asset library is growing:
- Total assets today
- Growth this week
- Growth this month
Track library growth. Understand usage trends. Plan for scale.
Storage Consumption & Warnings
See current usage and get warned before you hit limits:
Current: 87GB of 102GB (85% used)
⚠️ Approaching limit — consider adding capacity
Autoscale enabled: Will automatically expand when limit reached
[Toggle to disable autoscale if needed]
Never get surprised by "storage full" errors mid-project.
Most Active Team Members
See who's contributing most:
- Sarah Chen — 142 actions this month
- Mike Rodriguez — 98 actions
- Emma Wilson — 67 actions
- Alex Kim — 23 actions
Understand team dynamics. Identify power users. Spot inactive members who might need support.
Get Notified Before Problems Escalate
Storage Approaching Limit
When storage reaches critical levels, you get notified immediately — both in-app and via email.
Take action before you hit the wall. No surprise "storage full" messages during critical work.
New Member Can't Join
When someone accepts your invitation but can't join (hit seat limit), you're notified immediately.
Don't leave new hires blocked on day one. Get alerted and fix it immediately.
Never Hit a Storage Wall (Unless You Want To)
Autoscale: Automatic Capacity Expansion
When storage reaches 100%, we automatically add capacity so your work never stops.
Enabled by default. Your team keeps working. No "storage full" errors. No emergency scrambling.
Manual Control (If You Prefer)
Don't want automatic expansion? Disable autoscale.
You'll get warnings as you approach limits, but won't automatically add capacity. Perfect if you want explicit control over spending.
Your choice: automatic protection or manual control.
How Teams Use Calendar & Analytics
Studio Owner — Never Run Out Mid-Project
Imagine storage hitting 100% during a client shoot—files won't upload, total chaos. With YetOne's analytics, you check storage weekly and see you're at 78%. Enable autoscale for automatic expansion, or choose manual control and add capacity before hitting 90%. Either way, you never hit a wall during critical work.
How it works:
- Check storage analytics weekly
- Get automatic alerts at critical thresholds
- Choose autoscale for safety or manual control for budget predictability
- Add capacity before major projects
Outcome: Prevent storage emergencies before they happen.
Creative Director — Prove the Team is Engaged
When leadership questions if your team is actually using the new DAM, pull up analytics: 847 assets uploaded this month, comment activity up 40%, top team members averaging 120+ actions each. Engagement metrics show active collaboration. Data ends the conversation—concrete evidence that your team is productive and the system is working.
How it works:
- Monthly analytics review before leadership meetings
- Track asset growth trends
- Review most active team members
- Check engagement metrics (comments, interactions)
- Use data to prove ROI and team adoption
Outcome: Leadership sees concrete evidence of productivity.
Project Manager — Daily Health Check
Every morning, open the calendar and switch to day view to see yesterday's activity. Takes 90 seconds. See uploads (work is happening), shares (deliverables going out), role changes (permissions being adjusted). If you see nothing for 2-3 days, you know something's off and can dig in before deadlines slip.
How it works:
- Morning: Check calendar day view
- Look for activity patterns
- Spot unusual silence (potential blocks)
- Use as conversation starter with team
Outcome: Catch stalled work before deadlines slip.
Agency Owner — Audit Trail & Accountability
When a client disputes when you shared final assets, open the calendar, filter to that date, and show them: "Share created March 15, 2:34 PM for client-finals collection." Complete transparency. No more he-said-she-said—the data settles disputes with timestamps, not arguments.
How it works:
- Use calendar as proof of activity
- Reference specific dates/times when needed
- Show sharing activity for client accountability
- Document workspace changes for compliance
Outcome: Disputes resolved with timestamps, not arguments.
Team Lead — Onboarding Blockers Fixed Fast
A new designer accepts your invitation Friday night. Monday morning you get an email: "Can't join—seat limit reached." Add capacity immediately, and they're working by 10 AM. Without that alert, they'd be blocked all day without you knowing—frustrated on day one.
How it works:
- Email alerts catch blocked invitations
- Add capacity immediately when needed
- New hires onboard without delays
Outcome: Zero day-one frustration for new team members.
You're Never Guessing
"What happened while I was away?"
Open calendar. Switch to week or month view. See the complete timeline instantly.
"Are we running out of storage?"
Check analytics. See usage percentage and get automatic warnings before hitting limits.
"Is the team actually using this?"
Check engagement metrics. See total actions, most active members, and collaboration patterns.
"When did we share that with the client?"
Search calendar for share events. Get exact timestamps for accountability.
"Who changed those permissions?"
Calendar shows every role update with who did it and when.
"How fast is our library growing?"
Analytics shows asset growth: today, this week, this month. See trends over time.
Every question has a data-driven answer. No guesswork. No scrambling through Slack. Just open calendar or analytics and know.
What's Next for Calendar & Analytics
Calendar Filters
Filter by event type, person, or action category. See only what matters right now.
Clickable Month View
Click any day in month view to jump to detailed activity for that date.
Storage Cleanup Suggestions
Get recommendations for assets to archive or remove when approaching storage limits.
Download & Share Tracking in Analytics
See which assets are most downloaded, which shares get most views, and usage patterns.
Custom Alert Rules
Set your own thresholds: alert me when storage hits 85%, when no activity for X days, when specific events happen.
Asset Activity Tracking
See "last active" for assets, identify stale/unused assets, spot bottlenecks in review processes.
More visibility is coming. Today's calendar and analytics give you the foundation to stay proactive.
Common Questions
❓ Who can see calendar and analytics?
Analytics require the "View Analytics" permission (granted to Owners and Project Managers by default). You can add this permission to any custom role.
❓ Can I filter calendar activity?
Not yet, but filters are coming soon. You'll be able to filter by event type, person, and more.
❓ How do I know when storage is getting full?
You get automatic alerts (in-app and email) when approaching limits. Analytics also shows current usage percentage with warnings.
❓ What is autoscale?
Automatic capacity expansion when you hit storage limits. Enabled by default so your work never stops. You can disable it if you prefer manual control.
❓ Can I see activity across all my workspaces?
No, calendar and analytics are workspace-specific. Switch workspaces to see their individual activity and metrics.
❓ How far back does calendar history go?
Calendar history is retained indefinitely. You can view historical activity from any point in your workspace's lifetime.
❓ What happens if I disable autoscale and hit the limit?
You'll get warnings beforehand. If you hit 100%, uploads will fail until you manually add capacity.
❓ How do I add someone to see analytics?
Edit their role and enable the "View Analytics" permission. Or create a custom role with that permission enabled.
❓ Why did I get an alert about a blocked invitation?
Someone accepted your invitation but couldn't join because you've reached your seat limit. Add capacity units to onboard them.
❓ Can I export analytics data?
Export functionality is coming soon. You'll be able to download analytics reports for external analysis.
❓ What counts as "team engagement" in analytics?
Comments, interactions, and collaboration metrics. It measures how actively your team is working together in the workspace.
❓ Can I see which specific assets are taking up most storage?
This feature is coming soon as part of storage cleanup suggestions. You'll get recommendations for which assets to archive or remove.
Ready to Stay Ahead of Problems?
See what's happening. Track growth. Prevent disasters.
Never get surprised again.
Free to start. £5 to scale. Everything included.